• Application Security is enhanced using AES encryption.
• Passwords have been extended to twelve characters.
• Uses SSL and TLS technology.

• Ability to configure the annotation text and configure the header and footer section of documents.
• The 20-day clock has been updated in accordance with the requirements stated in the Open Government Act of 2007.

• Email templates are now designated as internal and external to segregate the correspondence with requesters and internal correspondence requesting for documents.

• Custom fields have been added to the request, requester, document and electronic reading room modules.
• Ability to customize the type of fields (data types, default values etc.).
• Ability to create multiple tabs with custom fields.
• Custom fields have bee added to the search interface to make searching records more effective.

• Ability to select more than one exemption code for redactions as your default preference. This will save time when redacting large number of documents.

• While creating a new requester, if the requester is recorded for bad debts with the agency, system will automatically check/select “delinquent”
• When creating a request, users now have the ability to create folder owner information.

Create/view Cases

• Ability to link up requests with multiple cases.
• View documents in Case Folder: Users now have the ability to view which documents were added to which sub request.
• Another level was added in the document tree view to represent the sub request.
• Notes can now be viewed in alphabetic order
• The alerts pertaining to each case can be viewed in alphabetic order to enhance the readability.

Appeals

• Appeal types are no longer hard coded and can be configured in the miscellaneous fields form the admin section.
• Users can add or edit the reference field for Appeal request type even after saving the request

Search Screen

• Custom fields have been added to the search screen.
• Folder owner filter has been added to enable search by folder owners

Request for Documents

• Users now have the feature to receive a read receipt whenever they email a request for documents
• The ability to mail/send reminders to the program office has been added.

Add Documents

• While adding the documents to the case folder/review log, we have added the feature to select and add multiple documents simultaneously to the case folder/review log

Deliver Documents

• You can now deliver documents or correspondence to multiple email addresses.

Final Actions

• Improved consistency throughout all the reports.

• Search and Redact:
  • Users now have the ability to search for words or phrases on a page, set of pages or in an entire documents.
  • Reviewers now have the ability to redact or highlight text by individual word, phrase, paragraph, line, page or use “Find And Redact” feature to search and redact multiple occurrences of keywords (words/phrases/patterns) across an entire document set of documents (or case folder).
  • Ability to create a “Find and Redact” criteria list, add and delete items from the list, import a list, cut and paste a list and user defined preferences.
  • Ability to search for data type formats (patterns), i.e. SSN, Telephone numbers, Employer Identification Numbers (EIN), and Credit Card numbers. (Credit Card number formats include Visa, American Express, Master Card, Discover) and automatically redact such patterns.
  • Ability to define custom patterns.
  • Search and automatic redaction of email addresses.
  • Redact using region identification on the pages. Allows region based redaction criteria templates.
  • Ability to define codes per word or phrase to be automatically redacted along with the marked words and phrases.
  • Ability to specify colors to be applied to “Find And Redact” redactions or markups.
  • Ability to place code on redacted layer, as a default, or on margin on side as an option.
  • Ability to refine documents that have gone through one round of search and perform an additional search of words on the same document, and the ability to undo a change, without loss of work.
  • Save the Search & Redact criteria and apply it to different documents one by one or by set of documents, real time or in background.
  • Convert markings to redactions on a document.
  • Ability to view pages as thumbnails and mark for deletion in thumbnails image view.

Full Text Search

• Simplified search function when performing full text search. The search directly highlights the pages matching criteria as well as points to the text selected.

Page Properties

• Improved OCR text for the page.
• Displays Image formation (detailed) such as image size, resolution, compression, OCR status, format, etc.

Importing Pages

• Automatically enables TIF conversion of supported non TIF documents. Makes use of Microsoft office imaging driver to convert documents into TIF format.
• New User Interface which is easy to use and requires fewer mouse clicks to perform the action.

Document Tree structure

• Another level has been added in the document tree view to represent the sub request.
• Ability to open multiple folders at a time in the document tree.

Saving Documents

• Ability has been added to save individual pages in PDF, TIF, PNG, or JPEG.

Redactions

• Position and placement of the exemption codes on the redaction box can be changed (i.e. top, middle, and bottom and left, center, right).
• We have added an option to choose text color for redactions
• The text field for redaction comments has been increased to one thousand characters
• You can now configure multiple exemptions as your default codes. This is especially useful when redacting large documents with similar or common exemptions
• You can now hide or view codes when redacting documents
• You can now hide or view codes when printing/saving documents

Annotations

• We have increased the text field for Annotation to 500 characters
• Users can now set the font size and style for the annotation and page numbers.
• Users now have the ability to display annotation text as headers and footers.
• Users have the ability to select the text justification, font and size.

Page Numbering

• Font size can be set for page numbers.
• Users now have the ability to configure page numbering by document
• User can specify the position of page numbers on the pages when printing or saving the document to disk

• You now have the ability to customize the header and footer in reports. You can change the alignment, size and font style of the text you want to print as annotation and page numbers in your reports
• All reports are included with folder owner information. This appears as a selectable field as well as a filter in generating reports.

Custom Report

• Now when you generate custom reports based on the requests or any criteria, the information of the linked/referenced cases will also be included.
• Custom reports now give you the enhanced flexibility to search on any custom field that has been created using the attributes of that particular field such as (text box, drop down list, default values, grouping, length of the filed, etc.).
• In Request For Documents (RFD) > Filter By > new field named “Open RFD” is added to generate report based on request for document which is still open
• In Request For Documents > Select Fields > status of the case, description, comments fields have been added to enhance the quality and readability of the report.
• In Request For Documents > Select Fields > Requested Date is changed to Referral Date
• In Request For Documents > Sort By > Requested Date is changed to Referral Date
• You can now generate detailed Request Report which includes Request id, Requester Name and Correspondence Information.

Audit Reports

• Apart from recording users’ successful login information, you can now store the information of failed login attempts into the system for up to two months. This feature meets the baseline security requirements of information assurance policies. You can also generate audit reports with this criterion.

Annual Report

• Now includes Section XII items a through g including the statistical reports required by DOJ in item f.
• Includes new reporting requirements in Section VII to include:
  • The median number of days taken by the agency to process different types of requests based on the date on which the request were received by the agency;
  • The average number of days for the agency to respond to a request beginning on the date on which the request was received by the agency,
  • The median number of days for the agency to respond to such requests,
  • The range in number of days for the agency to respond to such requests;
    • based on the number of business days that have elapsed since each request was originally received by the agency the number of requests for records to which the agency has responded with a determination within a period up to and including 20 days, and in 20-day increments up to and including 200 days;
    • the number of requests for records to which the agency has responded with a determination within a period greater than 200 days and less than 301 days;
    • the number of requests for records to which the agency has responded with a determination within a period greater than 300 days and less than 401 days; and
    • the number of requests for records to which the agency has responded with a determination within a period greater than 400 days;
  • The average number of days for the agency to provide the granted information beginning on the date on which the request was originally filed, the median number of days for the agency to provide the granted information, and the range in number of days for the agency to provide the granted information;
  • The median and average number of days for the agency to respond to administrative appeals based on the date on which the appeals originally were received by the agency, the highest number of business days taken by the agency to respond to an administrative appeal, and the lowest number of business days taken by the agency to respond to an administrative appeal;
  • Data on the 10 active requests with the earliest filing dates pending at each agency, including the amount of time that has elapsed since each request was originally received by the agency;
  • Data on the 10 active administrative appeals with the earliest filing dates pending before the agency as of September 30 of the preceding year, including the number of business days that have elapsed since the requests were originally received by the agency;
  • The number of expedited review requests that are granted and denied, the average and median number of days for adjudicating expedited review requests, and the number adjudicated within the required 10 days;
  • The number of fee waiver requests that are granted and denied, and the average and median number of days for adjudicating fee waiver determinations;

FOIAXpress 6.x - Features & Functions